Someone in your business retypes information that already exists somewhere else. It arrives in an email, a PDF, a portal or a form, and a person reads it and keys it into the system that needs it. Then someone else checks it.
Where it shows up
It is rarely one job. It is twenty minutes here and an hour there, spread across people who were hired to do something else.
- Information arriving as a document and leaving as a form field.
- The same figures entered into two systems that do not talk to each other.
- A second person checking the first person's typing.
- Work that stops when the person who knows the process is away.
What we build instead
Software that reads what arrives, works out what it means against your own records, and puts it where it belongs. It is built around the way your business already works rather than asking your team to work a new way.
Where something is unclear it is held for a person rather than guessed. Where it is clear it goes through. The rules for which is which are yours, and they are visible.
What changes
- The people you hired for judgement spend their time on judgement.
- The process is written down in software instead of living in one person's head.
- The work does not stop when someone is on leave.
- What happened, and why, is on the record.
Where this fits
This is the same problem in most industries, wearing different clothes. It shows up in construction as invoices against jobs, in trades and contracting as dockets and progress claims, in professional services as client onboarding, and in wholesale and distribution as purchase order matching.
Common questions
Do we have to change the systems we already use?
No. We work with the line-of-business applications you already run. Where something is missing we build it, and where something works we leave it alone.
How long before it is doing real work?
We start against your real documents and your real records rather than a sample, so it is doing the work early and being tuned rather than demonstrated.
Does a person still check it?
Yes, where it matters. You decide what goes through on its own and what waits for someone. Those thresholds are yours and they can move as confidence builds.
Where to next
Tell us what the work looks like now and we will tell you plainly what can be built and what cannot. Start a brief, or see how we work.